PROJECT OFFICER PROCUREMENT

Note: For information on how to apply for a job at the Caribbean Community (CARICOM) Secretariat, click on Application Process for details.



Closing Date: November 4, 2022

Type of Vacancy: /

Details of the Post

Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat with assigned duty station in Guyana.

2.         FUNCTIONS OF THE POST

The incumbent is responsible for providing support to the Programme Manager in the discharge of the procurement function of the CARICOM Secretariat.

3.         QUALIFICATIONS AND EXPERIENCE

A Degree in Engineering, Finance, Accounting, Business Administration, Law, Procurement, Supply Chain Management or any other related field, plus at least three (3) years’ relevant experience working in one or more of the following:

  • Regional and international organisations
  • Public Sector Institutions
  • Large Private Corporations

The candidate should possess specialized training and good working knowledge in:

  • Project Management
  • Procurement
  • MS Office software
  • Procurement rules and guidelines of any International Development Partner (for e.g. IDB, CDB, the World Bank the EU etc.)

4.         DUTIES AND RESPONSIBILITIES

Key Result: To provide support to the Programme Manager in the discharge of the Procurement functions.

Activities

1.1          INTERACTS with stakeholders and PROVIDES support in the preparation of Annual Procurement Plans for the Secretariat and assigned projects funded by donors;

  1. COORDINATES and SUPPORTS the execution of the procurement plans for the Secretariat and assigned projects funded by donors, in accordance with the Secretariat’s approved procurement guidelines and procedures, and the procurement procedures of donors where applicable;
  1. PROVIDES assistance to staff in matters regarding procurement generally in the application of the relevant procurement guidelines and procedures;
  1. PREPARES and ISSUES bidding documents;
  1. ENSURES timely publication of procurement notices when required;
  1. INTERACTS with Technical Officers and other staff members to assist in the preparation of Terms of References and Technical Specifications;
  1. INITIATES and COORDINATES the procurement process for any procurement method, and PROVIDES support in the development of shortlists of consultants and contractors where necessary;
  1. COORDINATES tender opening and tender evaluation processes;
  1. DESPATCHES “No Objection” requests to donors;

1.10     MONITORS and ENSURES timely responses to procurement questions and clarifications raised by tenderers or donors;

1.11     CONDUCTS pre-tender meetings and site visits when required;

1.12     ARRANGES the negotiation process for consultants, where necessary.

1.13     PROVIDES support in the preparation of the final contracts, and ENSURES timely distribution of all relevant procurement and contract documents to all stakeholders;

1.14     MONITORS the receipt of the Suppliers’ and Consultants’ invoices and ENSURES the request does not exceed the contract;

1.15     VERIFIES the validity of invoices, where required payments exceed the contract amount, where necessary, provides explanations and PREPARES a request for approvals, or “No Objection” from donors for payment of excess;

1.16     SUPERVISES assigned procurement staff;

1.17     CONTRIBUTES and PROVIDES SUPPORT in the MAINTENANCEof theVendors and Consultants Database;

1.18     MONITORS the electronic procurement log;

1.19     ENSURES proper record keeping and filing of all procurement activities; and

1.20     SUPPORTS the Programme Manager, Procurement generally in all procurement activities.

In addition to the activities outlined above, the incumbent is expected to perform other related duties as assigned.

5.         EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

6.         EDUCATION GRANT

The Officer shall be eligible for the payment of an education grant in respect of children (including step-children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the Officer would not want to disrupt in relocating to take up this appointment.

The grant shall apply to children under the age of twenty-three (23) years and shall not exceed seventy-five per cent (75%) of the cost of tuition (including textbooks), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two (2) children at any one time. The grant is payable for a maximum of five (5) years.

7.         SETTLEMENT GRANT

On assumption of duty in Guyana, the Officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent.  The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.

8.         RECRUITMENT AND APPOINTMENT

Appointment may be on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.

An Officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the Officer, spouse and children (provided they are below the age of eighteen (18) years, unmarried and dependent on the Officer) and for such other dependents not exceeding two as may be approved by the    Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.

In addition to passages, the Officer will be granted the following transportation allowances:

(i)         ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 45.3 cubic meters, plus a motor car (if the Officer already owns one);

(ii)        the cost of transporting baggage, personal and household effects from the home of the Officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and

  • the cost of packing and crating personal and household effects.

9.         LEAVE

The Officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days a year and a leave grant after every twelve (12) months of service in respect of the Officer, spouse and up to two dependent children.

10.       PRIVILEGES AND IMMUNITIES

The Officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.

11.       GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE

Subject to your acceptance by the Secretariat’s insurance carrier, Sagicor Life Inc., the Officer will be required to participate in the Secretariat’s group health, life and accident insurance schemes. With respect to the health insurance, the Officer will contribute fifty per cent (50%) of the premium.  The life and accident insurance scheme is non-contributory.

12.       SUPERANNUATION

An Officer appointed to this post will be required to participate in the Secretariat’s Defined Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the Secretariat will contribute 13 percent of the Officer’s basic salary to the pension plan. Where the appointment is on secondment, the Secretariat will pay to the Officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent (25%) of the pensionable salary normally payable to the Officer by that employer so as to maintain the pensionable status of the Officer in the substantive employment.

13.       APPLICATIONS

Interested candidates must create a job profile and apply for the position via the CARICOM Secretariat’s Employment Portal. The link can be accessed at – https://caricom.org/opportunities_category/caricom-secretariat-vacancies/ .

14.       The deadline for the submission of applications is 4 November 2022.

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