PROCUREMENT OFFICER (General Call)

Closing Date: January 27, 2021

Type of Vacancy: /

Details of the Post

The Organisation of Eastern Caribbean States (OECS) is an inter-governmental organisation dedicated to economic harmonisation and integration, protection of human and legal rights, and the encouragement of good governance among independent and non-independent countries in the Eastern Caribbean. Under the Treaty of Basseterre (RTB, 1981) and now The Revised RTB (2010), Member States agree to cooperate with each other and promote unity and solidarity, including participation by Protocol Members in an Economic Union.  Read More…

JOB SUMMARY

Reporting to the Head, Procurement Unit, the Procurement Officer has the responsibility to ensure that the supply chain needs of the organisation are met in a timely, transparent and cost-effective manner. The post is responsible for accurately selecting and implementing the most optimal procurement method. In so doing, the incumbent will develop and efficiently manage key relationships with internal and external stakeholders, partners and vendors.

KEY DUTIES 

Procurement Planning

  • Ensure procurement activities undertaken comply with the principles of transparency, proportionality, fairness and non-discrimination.
  • Advise and assist the Commission in preparing its annual procurement plans and provide recommendations for synergies/pooled procurement and facilitating shared resources.

Bidding process

  • Implement and update the procurement plans, recommend problem solving of procurement issues.
  • Conduct all procurement tasks including: assist in the preparation of specifications and Terms of References, preparation bidding documents, advertising notices, requests for proposals; evaluation of bids and proposals; negotiations; preparation of evaluation reports and contracts, and other required procurement administration procedures.
  • Prepare notifications to successful and unsuccessful bidders, and ensure the publication of award of contract notices.

Contract Management

  • Maintain an up-to-date comprehensive procurement database for efficient management of contracts in terms of contract value, contract period and other related contractual matters for Consultants, Suppliers and Contractors.
  • Ensure efficient archiving/storage of procurement files and information to support knowledge management and reporting.
  • Assist in reviewing existing contracts and other services and supply agreements and propose enhancements or alternative arrangements where appropriate.
  • Contribute to the procurement analysis to assess efficiency and effectiveness of procurement activities against work plans and to address key challenges.
  • Conduct research to provide comparative quotes/data/analysis to enable value for money in the procurement process.
  • Partner with internal clients to manage multiple procurement projects
  • Contribute to the development of procurement policy to drive the work of the unit.
  • Develop innovative solutions to move the procurement process forward ensuring process and policy is upheld.
  • Facilitate the submission of performance evaluation reports of Consultants and Contractors.
  • Share procurement knowledge with members of the procurement team and other relevant staff to strengthen internal skill base.
  • Perform any other related duties as may be assigned/approved by the Head, Procurement.

EXPERIENCE AND KNOWLEDGE 

  • A University First Degree in Business Management, Accounting or a related field, or certification in Procurement.
  • A minimum of three (3) years’ proven experience and knowledge of procurement procedures and policies of international lending institutions (such as the World Bank, Inter-American Development Bank, European Union)
  • Strong project management skills
  • Experience in researching and analyzing trends and prices for services and goods.
  • Demonstrated experience and skills in delivering training would be an asset.
  • Demonstrated competence and knowledge of principles, practices and procedures governing procurement
  • Analytical mindset, and innovative thinker who is capable of utilising non-traditional approaches to procurement, while being in compliance with procurement guidelines.
  • Ability to promote procurement’s value and to run procurement as a service business within the organization
  • Ability to work under pressure in a fast-paced environment with tight, sometimes conflicting deadlines
  • Detailed-oriented team player at all levels able to collaborate with units and other functional partner,
  • Excellent negotiation skills
  • Strong interpersonal skills as duties will entail working with a diverse number of people including executives, suppliers and vendors.
  • Fully conversant with Microsoft Suite of products (Excel, Word, PowerPoint, etc.), collaborative tools and other related procurement software.

CORE COMPETENCIES

  • Drives with Purpose and Vision
  • Build Effective Teams
  • Ensures Accountability
  • Communicates Effectively
  • Demonstrates Decision Quality
  • Creates an Environment of Trust

TERMS OF APPOINTMENT

Job Location

The OECS Commission, Castries, St. Lucia. The general call for Procurement Officers is open to nationals of OECS Member States.

Benefits

The position is on a fixed-term basis subject to satisfactory annual reviews. Salary will be commensurate with qualifications and experience and exempt from income taxes. In addition to the basic salary, the post attracts other allowances. The incumbent will be eligible for membership in the Organisation’s non-contributory Group Health and Life Insurance Scheme. Reasonable relocation expenses will be reimbursed where applicable.

Deadline for applications: 31 January 2021

Only applications under consideration will be acknowledged.

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