REQUEST FOR QUOTATION 

Closing Date: December 6, 2023
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Details:

Supply of SEN Assistive Devices for the Ministry of Education, Saint Lucia

The Organisation of Eastern Caribbean States (OECS) has received a grant from the Global Partnership for Education (GPE) Education Sector Programme Implementation Grant (ESPIG) and intends to apply the proceeds of this grant to eligible payments under the contracts for which this Request for Quotation (RFQ) is issued.  In this regard:

  1. You are invited to submit your price quotation(s) for the supply of the following items listed below: (Technical Specifications are attached Annex 3): 
Item #DescriptionQuantity
1Noise Cancelling Headphones100
2FM Listening System 10
3Classroom Listening Centre5
4Bluetooth Headsets with microphone  50
5Sterio Headset (corded) with microphone50
6Tablets and Protective Case45
7Laptop computers40
  • Under this invitation, it is a stipulated requirement that you must quote on ALL items listed.  If an item is indicated in the quotation but a price is not quoted, it will be assumed that the price is inbuilt in other items.  An item not listed in the quotation shall be assumed to not be included, and will make the quote non-responsive. You must also include the cost of shipping and handling for all items.  Quotations will be evaluated and the contract will be awarded to the firm that best meets the required standards of technical and financial capabilities.
  • Your quote must consist of:
    • Price Schedule Form (ref. Annex 1) – Applicable form filled in and signed ü Delivery Schedule Form (ref. Annex 2) Delivery time frame stated  
  • Technical Specifications (ref. Annex 3) – Bidder proposed specifications filled in / supporting documentation attached (data sheet/brochure/catalogue)
    • Form of Quotation (ref. Annex 7) – Filled in and signed ü Copy of Company’s Registration/Incorporation Certificate
  • Your quotation(s) in the required attached format should be submitted electronically to:

Gemmy Bailey, Procurement Officer   

 Email address: procurementbids@oecs.int 

The email submissions should include the name and address of the Bidder and shall be clearly marked in the subject line as “BID for the Supply of SEN Assistive Devices for the Ministry of Education Saint Lucia”.

  • Your quotation(s) must be submitted in English and should be accompanied by adequate technical documentation and catalogue(s) where possible or other printed material or pertinent information (also in English) for the item indicated within.  We encourage you to use the applicable forms outlined at No. 3 above in completing your quotation, as they will allow you to specify all the required information: e.g., your price (including shipping and handling costs etc.), delivery timeline, technical specifications for the item, validity period for the price quotation (minimum of 60 days from the deadline to submit quotations) etc. If you use your own company format for submitting your quotation, you must ensure that it contains all the required information as specified in the template attached.
  • The deadline for receipt of your quotation at the address indicated at No. 4 above is December 06, 2023.
  • Your quotation should be further submitted as per the following instructions.  

(i) PRICE: 

  1. The price should be quoted in Eastern Caribbean Dollars (XCD).
    1. The price of the Goods to be imported shall be quoted CIF (place of destination).  The Supplier shall indicate on the applicable Price Schedule Form (Annex 1) the unit price and total bid price of the good it proposes to supply under the contract including the breakdown of all other applicable costs (such as brokerage services, VAT, custom duties and taxes, inland transportation, insurance, loading and unloading domestically supplied goods) for delivering the good to the following destination:

Ms. Michelle Charles

 Permanent Secretary 

 Ministry of Education, Sustainable Development, Innovation, Science,

Technology and Vocational training

 4th Floor, Francis Compton Building, Waterfront  Castries, Saint Lucia.

   Tel: 1- 758) 519-6266     Email: mcharles@gosl.gov.lc (ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total price to the final destination in 7(i)(b) above.   

In evaluating the quotations, the Purchaser will determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:

  1. where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
  2. where there is a discrepancy between the unit rate and the line-item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
  3. if a Supplier refuses to accept the correction, his quotation will be rejected.
  • AWARD OF CONTRACT/PURCHASE ORDER:  The award will be made to the bidder offering the lowest evaluated price and that substantially meets the required standards of technical and financial capabilities.  The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply. 

At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity or value of Goods originally specified (by up to 15%), and without any change in the unit prices or other terms and conditions of the bid.

  • VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of sixty

(60) days from the deadline for receipt of quotation(s) indicated in No. 6 above.

  • Further information can be obtained from the indicated address at No. 4 above. Clarifications may be requested not later than five (5) days before the bid submission deadline
  • Please confirm receipt of this invitation and whether or not you will submit a price quotation.

Sisera Simon (Mrs.)

Head – Human and Social Division       

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