REQUEST FOR QUOTATION: PROCUREMENT OF RADIOS

Closing Date: August 11, 2023
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Details:

The Organisation of Eastern Caribbean States (OECS) has received a grant from the International Bank for Reconstruction and Development and the International Development Association (“World Bank”), and intends to apply the proceeds of this credit to eligible payments under the contracts for which this invitation to quote is issued.  In this regard:

  1. You are invited to submit your price quotation(s) for the supply of the following item: (Technical Specifications attached in Section 2):
DescriptionQuantity
Radios12 Two-way Radios (Each Kit contains 4 Devices (2 handheld and 2 Mobile)
  • You must quote for the supply of the radio under this Invitation.  Price quotations will be evaluated for the item and contract awarded to the firm offering the lowest evaluated total cost of  the item. You must also include the cost of shipping and handling for the item.
  • Your quotation (s) in the required attached format (format attached in Section 3) should be submitted electronically to:

Tameeka Jn Baptiste, Junior Procurement Officer  

At the following email address: procurementbids@oecs.int

The email submissions should include the name and address of the Bidder and shall be clearly marked in the subject line as “BID for the Procurement of Radios, Reference # LC-OECS COMMISSION-357443-GO-RFQ”.

  • Your quotation(s) must be submitted in English and should be accompanied by adequate technical documentation and catalogue(s) where possible or other printed material or pertinent information (also in English) for all items indicated within.  We encourage you to use the Prices and Schedule for Supply Table, Item 1 in Section 3 for completing your quotation, as it will allow you to specify all the required information: e.g., your technical specifications for all items, validity period for the price quotation (minimum of 60 days from the deadline to submit quotations), shipping and handling costs, etc. If you use your own company format for submitting your quotation, you must ensure that it contains all the required information as specified in the template attached.
  • The deadline for receipt of your quotation(s) at the address indicated is on or before 4:00 p.m., Atlantic Standard Time (AST), on August 11th, 2023.
  • Your quotation(s) should be further submitted as per the following instructions.
  • PRICES: The prices should be quoted in Eastern Caribbean Dollars (XCD) for the total cost at final destination (the total cost must include the breakdown of all taxes, VAT, custom duties and taxes, inland transportation, insurance, loading and unloading domestically supplied goods plus the price of delivery to the place of destination) as per the Prices and Schedule for Supply Table, Item 1, Section 3 for delivery to the final destination:
National Emergency Management Organization Bisee, Castries Saint Lucia Telephone: 758 452-3802
  • EVALUATION OF QUOTATIONS:

Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total price at final destination as per paragraph 2 above.

In evaluating the quotations, the Purchaser will determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:

  1. where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
  2. where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
  3. if a Supplier refuses to accept the correction, his quotation will be rejected.

(iii) AWARD OF CONTRACT/PURCHASE ORDER:  The award will be made to the bidder offering the lowest evaluated price for each item and that substantially meets the required standards of technical and financial capabilities.  The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.

(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of sixty (60) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 above.

  • Further information can be obtained from Ms. Tameeka Jn Baptiste Telephone: (758) 455-6328 or Email: procurement@oecs.int.
  • Inspections and Audits

8.1       The Supplier shall carry out all instructions of the Purchaser, which comply with the applicable laws where the destination is located (Saint Lucia).

8.2       The Supplier shall permit, and shall cause its Subcontractors and consultants to permit, the World Bank and/or persons appointed by the World Bank to inspect the Supplier’s offices and all accounts and records relating to the performance of the Contract and the submission of the bid, and to have such accounts and records audited by auditors appointed by the World Bank if requested by the World Bank. The Supplier’s and its Subcontractors and consultants’ attention is drawn to Clause 5 Fraud and Corruption of the Form of Contract, which provides, inter alia, that acts intended to materially impede the exercise of the World Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the World Bank’s prevailing sanctions procedures).

  • Please confirm the receipt of this invitation and whether or not you will submit a price quotation.
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