PROGRAMME MANAGER PROJECT MANAGEMENT OFFICE – RESOURCE MOBILISATION AND TECHNICAL ASSISTANCE (RMTA)

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Closing Date: March 21, 2021

Type of Vacancy: /

Details of the Post

Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the abovementioned position in the Caribbean Community Secretariat with assigned duty station in Guyana.

2. FUNCTIONS OF THE POST

Programme Manager, Project Management Office will develop, establish and manage the Project Management Office within RMTA. The incumbent is responsible for developing and implementing a consistent and integrated project management process throughout the Secretariat aligned to PMBOK standards.

The incumbent will ensure delivery of all projects using the agreed ‘best-practice’ approach within the agreed scope, time, cost and quality.

3. QUALIFICATIONS AND EXPERIENCE

Candidates should possess a Master’s Degree in Project Management or a related discipline, as well as a professional qualification in Project Management (PMP, APMP, Prince 2, P30 or equivalent), plus eight (8) years of relevant and related experience. This should reflect:

□ At least three years’ managing a project management office.

□ At least five years’ managing complex projects.

□ At least three years’ experience in a management position.

In addition, the incumbent should have specialised qualifications or training in:

□ Budgeting and finance for projects

□ Management

□ Developing project metrics

□ Advanced IT skills in MS Office Suite, MS Project, MS Visio/Smart Draw is desirable

Experience should include working in one or more of the following types of organisation:

□ A national, regional and international

□ A public sector firm

□ A private sector firm

In addition, the incumbent should have experience:

□ Working at a senior level in a Project Management Office, engaging senior managers and the C-Suite.

□ Project Management of a wide range of projects in accordance with a defined framework.

□ Being a business partner to technical teams and managing those relationships.

□ Helping organisations to prioritise projects utilising a clear methodology.

□ Helping organisations to plan resources against a portfolio of prioritised projects.

□ Building and implementing processes and procedures resulting in significant improvement in the practice of project management.

□ Development of policies and frameworks for project management.

4. DUTIES AND RESPONSIBILITIES

Under the direction of the Director, RMTA, the Programme Manager will be required to:

1) Key Result 1: Develop and implement a consistent and integrated project management process throughout the Secretariat aligned to PMBOK.

Activities

1.1 ACHIEVE a standard vision for the importance and the role of project management within the Secretariat;

1.2 DEVELOP and IMPLEMENT a well-defined project management framework of policies, procedures and processes based on current best practices, including process maps, templates and user manuals;

1.3 IMPLEMENT a Project Management Office with responsibility for standardising, measuring, controlling, and continuously improving project management;

1.4 IDENTIFY appropriate project management tools, GAIN authorisation and IMPLEMENT accordingly Tools should be practical, efficient, effective and user-friendly;

1.5 PREPARE, DEVELOP and IMPLEMENT appropriate project governance mechanisms, including a draft compliance policy, along with compliance process and procedures to support project management in alignment with the agreed Strategic Intent;

1.6 COLLABORATE with the Strategic Management Unit to identify enterprise-wide project management risks and DEFINE and IMPLEMENT risk mitigating measures in alignment with the Secretariat’s risk register; and

1.7 Continually REVIEW and IMPROVE the approved processes.

2) Key Result 2: Ensure that all Secretariat projects are well managed, efficient, timely and within budget.

Activities

2.1 DEVELOP proposals for funding and ENSURE project managers work with Technical Managers to complete project scoping, identification of baseline data, development of project schedules, budgets, procurement plans and project plans;

2.2 OVERSEE the movement of all projects through each stage of the project lifecycle (Initiating, planning, executing, controlling and closing);

2.3 ASSIST with the Secretariat work programme and budget planning processes. ASSIST with the planning and alignment of projects at the programme and thematic levels;

2.4 OVERSEE all project administration and CLEAR all project information;

2.5 DESIGN and IMPLEMENT programme and project monitoring systems ensuring synergy with the Secretariat’s Monitoring, Evaluation and Reporting system;

2.6 COLLECT and REPORT on meaningful metrics on the performance of the Secretariat’s projects and project management processes to ensure that projects are delivered to a high standard, within agreed timeframes and within budget;

2.7 TRACK and REPORT on the level of compliance with the agreed approach, ensuring appropriate notification, escalation and recommending action to enforce compliance where appropriate;

2.8 ENSURE the necessary updates on projects are prepared and submitted to Resource Mobilisation for submission to IDPs;

2.9 LIAISE as appropriate with the Resource Mobilisation team to advance proposals for funding; and

2.10 RECOMMEND project management training and ASSIST HRM to develop and implement training programmes to support efficient programme and project implementation and ENHANCE compliance with project management processes and procedures.

3) Key Result 3: Daily Management of the Project Management Office.

Activities

3.1 SET performance objectives, PREPARE monthly and weekly schedules to ensure that the targets of the PMO are met;

3.2 PROVIDE feedback on individual and team performance; CONDUCT timely formal performance assessments and DEVELOP performance improvement plans where necessary;

3.3 ANALYSE training needs and ENSURE that appropriate training and development is delivered;

3.4 COACH and MENTOR direct reports and other stakeholders as needed; and

3.5 DEVELOP the annual work programme for the PMO and PROVIDE timely reporting on performance.

In addition to the activities outlined above, the incumbent is expected to perform other related duties as assigned.

5. EMOLUMENTS AND BENEFITS

An attractive remuneration package will be offered.

6. EDUCATION GRANT

The Officer shall be eligible for the payment of an education grant in respect of children (including step-children and legally-adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the Officer would not want to disrupt in relocating to take up this appointment.

The grant shall apply to children under the age of twenty-three years and shall not exceed seventy-five per cent of the cost of tuition (including textbooks), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two children at any one time. The grant is payable for a maximum of five years.

7. SETTLEMENT GRANT

On assumption of duty in Guyana, the Officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependent. The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.

8. RECRUITMENT AND APPOINTMENT

An Officer appointed to this post may be required to participate on the CARICOM Secretariat’s Defined Contribution Pension Plan, or on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.

An Officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the Officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the Officer) and for such other dependents not exceeding two as may be approved by the Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.

In addition to passages, the Officer will be granted the following transportation allowances:

(i) ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 45.3 cubic meters, plus a motor car (if the Officer already owns one);

(ii) the cost of transporting baggage, personal and household effects from the home of the Officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and

(iii) the cost of packing and crating personal and household effects.

9. LEAVE

The Officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days a year and a leave grant after every twelve months of service in respect of the Officer, spouse and up to two dependent children.

10. PRIVILEGES AND IMMUNITIES

The Officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.

11. GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE

Subject to your acceptance by the Secretariat’s insurance carrier, Sagicor Life Inc., the Officer will be required to participate in the Secretariat’s group health, life and accident insurance schemes. With respect to the health scheme, the Officer will contribute fifty per cent of the premium. The life and accident insurance scheme is non-contributory.

12. SUPERANNUATION

An Officer appointed to this post will be required to participate in the Secretariat’s Defined Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the Secretariat will contribute 13 percent of the Officer’s basic salary to the pension plan. An officer appointed on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity. The gratuity shall be at the rate of twenty per cent of the Officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the Officer’s contractual period (including for this purpose any period of extension or approved leave). Where the appointment is on secondment, the Secretariat will pay to the Officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the Officer by that employer so as to maintain the pensionable status of the Officer in the substantive employment.

13. APPLICATIONS

Interested candidates must create a job profile and apply for the position via the CARICOM Secretariat’s Employment Portal. The link can be accessed at – https://caricom.org/opportunities_category/caricom-secretariat-vacancies/ .

14. The deadline for the submission of applications is 21 March 2021.

Notice expires at 2:26pm on Sunday March 21st, 2021

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