Driver/Admin Support Assistant
Type of Vacancy: Expired Notices
Details of the Post
ABOUT WFP
The United Nations World Food Programme (WFP) is the leading humanitarian organisation saving lives and changing lives, assisting 115.5 million people in 84 countries by delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
ORGANIZATIONAL CONTEXT
WFP established its presence in the Caribbean in 2018, opening an office in Barbados. The WFP Caribbean Multi-Country Office provides support to 22 countries and territories across the English-and Dutch-speaking Caribbean. The focus of the WFP Caribbean’s capacity strengthening programme is on enhancing vulnerability analysis and mapping, end-to-end supply chain management, shock-responsive social protection, food systems strengthening, and climate risk financing. In times of crisis, WFP collaborates with partners to provide direct assistance, such as delivering food, cash, or voucher assistance, or providing emergency logistics or telecommunications services, to alleviate situations that exceed national and regional capacities.
In Saint Vincent and the Grenadines, WFP’s efforts have shifted from providing emergency relief in response to the La Soufriere volcanic eruption, to focusing on longer-term measures to reinforce social protection and emergency preparedness systems in anticipation of potential future shocks.
JOB PURPOSE
To provide reliable, efficient, and safe driving services of authorized personnel and/or commodities while also providing business support to ensure the smooth running of the organization’s operations in St. Vincent and the Grenadines. This position reports to the Admin Assistant in St. Vincent and the Grenadines.
KEY ACCOUNTABILITIES (not all-inclusive)
Driver
1. Provide safe and efficient transportation for authorized personnel and items while following UN and government safety and security rules, including basic translation services.
2. Help official personnel and visitors with visa and customs procedures to ensure a safe and smooth arrival.
3. Maintain accurate vehicle logs and report mechanical status to the supervisor for efficient use and cost-effectiveness.
4. Keep the assigned vehicle and equipment clean and well-maintained, report any issues to the supervisor promptly for safe and efficient services.
5. Follow established rules and regulations for field deliveries and accidents, report any problems immediately to the supervisor for instructions and decision-making.
Admin
Outside driving duties, perform basic office related tasks such as:
6. Sort and distribute correspondence and other materials within specified timeframes.
7. Assist with maintaining and organizing office files, documents, and records in accordance with established systems and processes for easy access by staff.
8. Enter data accurately into designated systems including vendor registration to ensure information is well-organized and readily available.
9. Provide assistance with the coordination of meetings, events, and travel arrangements.
10. Perform any other related duties as assigned.
DEADLINE FOR APPLICATIONS
The application should be submitted by July 2, 2023 at 23:59 Eastern Daylight Time.
Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgment.