Business Support Assistant SC 4, WFP Caribbean Multi-Country Office – United Nations World Food Programme (UNWFP)
Details of the Post
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
Gather information with clear direction to support the drafting of documents, preparing reports by other staff, and update/maintenance of database/records.
Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
Respond to queries and escalate where appropriate, in order to provide a timely and accurate service.
Provide guidance on routine business support methods and practices to colleagues to ensure services are delivered consistently and to the required standards.
Facilitate upkeep of the Office premise including repairs and maintenance, janitorial, security, etc.
Maintain adequate inventory of office supplies and visibility items and ensuring request is made to replenish stocks.
Provide support with Travel for the St. Vincent and the Grenadines Office, including providing assistance with visa and customs.
Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
Keep accurate record of cash and petty cash journals and submit monthly reports in a timely manner.
Maintain a standard set of systems and files, to ensure information is accurate and readily available for the finance function.
Any other related duties as assigned.
OTHER POST REQUIREMENTS (details to be determined by Post Managers)
As a humanitarian organization, WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean as needed. In this role, the incumbent may be required to:
Support the Unit’s emergency response activities.
Deploy to affected countries to assist with operations as required.
Work beyond regular working hours to support emergency response effort.
Notice expires at 12:15pm on Thursday June 19th, 2025