Business Support Assistant/ Driver SC 4 (Guyana)

Closing Date: April 7, 2024

Type of Vacancy:

Details of the Post

JOB PURPOSE


To provide efficient and effective business and administrative support and whenever required provide safe and reliable transportation of authorized personnel and/or commodities in Guyana. Following the guidance outlined in Directive RMM2018/002, the employee would be required and authorized to comply with and conduct driver responsibilities accordingly. 


This position reports to the Head of the Guyana Satellite Office or their designate.

KEY ACCOUNTABILITIES (not all-inclusive)

  1. Gather information with clear direction to support the drafting of documents, preparing reports by other staff, and update/maintenance of database/records.
  2. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
  3. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service. 
  4. Provide guidance on routine business support methods and practices to colleagues to ensure services are delivered consistently and to the required standards.
  5. Facilitate upkeep of the Office premise including repairs and maintenance, janitorial, security, etc.
  6. Maintain adequate inventory of office supplies and visibility items and ensuring request is made to replenish stocks.
  7. Provide support in Travel for Guyana Office, including providing assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
  8. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation. 
  9. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
  10. Keep accurate record of cash and petty cash journals and submit monthly reports in a timely manner.
  11. Maintain a standard set of systems and files, to ensure information is accurate and readily available for the finance function.
  12. Provide transportation of authorized personnel, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services, including meeting official personnel and visitors at the airport.
  13. Ensure cleanliness, good condition, service schedule adherence, and general maintenance of the vehicles including all equipment. 
  14. Maintain legal compliance of WFP vehicle(s), and efficiently plan and coordinate WFP vehicle maintenance to ensure vehicles are fully equipped with required travel authorisations and supplies, assigned equipment on board is in a good condition to support safe and efficient services.
  15. Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
  16. Any other related duties as assigned.

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