Project Coordinator, Economic Development Policy, Tax Administration and Research, 11th European Development Fund (EDF) Project
Applications are invited from interested and suitably qualified nationals of Caribbean Community (CARICOM) Member States and Associate Members of the Caribbean Community to fill the above-mentioned position in the Caribbean Community Secretariat with assigned duty station in Guyana.
FUNCTIONS OF THE POST
This position provides project management, technical and administrative support towards the efficient and timely execution of project activities under the financial sector and tax administration cooperation components of the 11th European Development Fund (EDF) Strengthening the Framework for CARICOM Integration and Cooperation Processes Progamme (SFCICPP). The job spans providing support to the assigned Component Project Manager/Supervisor in all stages of the project management cycle and specifically the advancement and implementation of the Integrated Work Plans for:
- the Modernisation of the Financial Market Infrastructure and Advancing Capital Market Integration in support of the CARICOM Single Market and Economy (CSME); and
- capacity Building in Tax Administrations towards Enhanced Domestic Resource Mobilisation in the CSME.
The position involves working closely with project staff and other officers in the Secretariat, regional officials and consultants, specifically regarding the delivery of initiatives and outputs.
The job is deemed to be effective and efficient when:
- Technical and analytical support as well as the administrative arrangements for delivery of the project are executed in a timely manner in accordance with Secretariat’s and EU’s guidelines, rules and procedures;
- Project-related meetings, consultations and in-country missions are well organized;
- Approved project funding is utilised in a timely manner and expenditures are monitored in accordance with the defined rules and procedures;
- Potential issues including technical challenges are addressed and resolved and/or escalated for resolution in a timely manner;
- Requisite project reports are of good quality and completed in a timely manner; and
- Activity records, financial statements/reports and documents related to the Project are inventoried and easily retrievable.
QUALIFICATIONS AND EXPERIENCE
Candidates should possess a Master’s Degree in Economics from a recognised institution, plus five (5) years of relevant and equivalent working experience managing projects of a similar scope, from any one or a combination of the following types of organisations:
- Ministry of Finance, Planning or Economic Development
- International or Regional organisation
- Central Bank
- The Project Execution Unit of a government institution
Candidates must possess specialised training and good working knowledge in:
- Project development, management, monitoring and evaluation
- Policy/Proposal writing
- Networking skills
- IT applications for Project Management, office administration and communication
- Tax administration and the financial sector
- EU project and procurement procedures
In addition, candidates should possess:
- Good interpersonal skills
- Good oral and written communication skills
- Good organising skills
- Knowledge of the Caribbean Community
DUTIES AND RESPONSIBILITIES
Under the direction of the Director, Economic Policy and Development, the Project Coordinator will be required to:
- PROVIDE daily operational oversight and support for the implementation of the 11th EDF Project;
- UNDERTAKE research, PREPARE briefs and papers as required on issues related to the execution of the Component projects and the work of EDPTA&R;
- PROJECTIZE (including preparation of the work breakdown structure) as well as MONITOR the execution of the activities to be undertaken in respect of the work plan for the projects in accord with the Programme timetable;
- UNDERTAKE the general administration of the 11th EDF Project, including the selection and contracting of consultants, the review of consultants’ invoices and related submissions, preparation of payment requisitions and required follow-up, as well as maintaining financial records;
- MAINTAIN regular contact with, and ATTEND to project-related requests by the consultants;
- COORDINATE and MANAGE 11th EDF project-related correspondence including the preparation of draft notifications and responses to both internal and external communications;
- MONITOR the implementation of, and PREPARE reports on the progress of the activities and tasks associated with Component projects;
- MAINTAIN a record of the proceedings of all 11th EDF meetings related to the execution of the Project, including Secretariat internal project monitoring and reviews meetings and regional consultations;
- ENSURE that 11th EDF equipment, materials, and office supplies are procured and projects expenses are monitored and accounted for in accord with the Secretariat’s and EU’s financial guidelines, rules and procedures;
- ESTABLISH and MAINTAIN a comprehensive database and SERVE as a repository for project-related information records, reports and documents as well as LIAISE with individuals, institutions and agencies involved in the execution of the project activities;
- PREPARE and PRESENT progress reports on the implementation of the 11th EDF project to the Director EDP for submission to the relevant organs and bodies such as COFAP, COTED, COTA, the Project Steering Committee (PSC) and the European Union, as required;
- PREPARE the relevant documentation/documents to facilitate the closure of the projects;
- PROVIDE technical and analytical support to the project. ADDRESS and RESOLVE potential technical and analytical challenges and/or escalating for resolution in a timely manner; and
- CONTRIBUTE to a positive image of the CARICOM Secretariat, at all times, in keeping with its core values.
In addition to the Activities outlined above, the incumbent is expected to perform other related duties as assigned.
EMOLUMENTS AND BENEFITS
An attractive remuneration package will be offered.
On assumption of duty in Guyana, the officer shall be paid a settlement grant in respect of self, his or her spouse and each eligible child or other approved dependent. The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.
RECRUITMENT AND APPOINTMENT
Appointment may be on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.
An officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the officer) and for such other dependents not exceeding two as may be approved by the Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.
In addition to passages, the officer will be granted the following transportation allowances:
- ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 1250 cubic feet, plus a motor car (if the officer already owns one);
- the cost of transporting baggage, personal and household effects from the home of the officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and
- the cost of packing and crating personal and household effects.
The officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days a year and a leave grant after every twelve months of service in respect of the officer, spouse and up to two dependent children.
PRIVILEGES AND IMMUNITIES
The officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.
GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE
Subject to your acceptance by the Secretariat’s insurance carrier, Sagicor Life Inc., the officer will be required to participate in the Secretariat’s group health and group life and accident insurance schemes. With respect to the health scheme, the officer will contribute fifty per cent of the premium. The life and accident insurance scheme is non-contributory.
An officer on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity. The gratuity shall be at the rate of twenty per cent of the officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the officer’s contractual period (including for this purpose any period of extension or approved leave). Where the appointment is on secondment, the Secretariat will pay to the officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the officer by that employer so as to maintain the pensionable status of the officer in the substantive employment.
The CARICOM Secretariat is improving its recruitment system. To facilitate this transition, applicants must create a profile by accessing the CARICOM Secretariat’s Employment Portal. The link can be accessed from the CARICOM Secretariat’s Website – www.caricom.org under the "Work With Us" tab.
In addition, applications in English Language with full curriculum vitae details, including nationality, date of birth, work experience, educational qualifications, summary of professional skills and/or expertise, language proficiency, list of professional publications, coordinates (including email addresses) of three referees (at least two of whom must be familiar with the applicant’s work), and other relevant information, should be addressed to:
Human Resource Management
Caribbean Community Secretariat
Turkeyen, Greater Georgetown, Guyana