Procurement Specialist, 11th European Development Fund (EDF) Project
Under the direction of the Programme Manager, Procurement Sub-Programme, the incumbent is responsible for the discharge of the procurement functions in relation to the execution of the 11th European Development Fund Strengthening the Framework for CARICOM Integration and Cooperation Processes Programme (SFCICPP).
QUALIFICATIONS AND EXPERIENCE
Candidates should possess a Master’s Degree in Procurement, Business Administration, Public Administration or a related discipline, as well as, professional qualification in Procurement, Logistics or Supply Chain Management, plus five (5) years of relevant and equivalent level experience working in one or more of the following:
- International organizations
- Regional Organizations
- Public Service
- Procurement Unit in a Large Private Sector Organization
- Programme /Project Implementation Unit
Candidates must possess specialised training and good working knowledge in:
- Implementing EU programmes/projects as well as executing the procurement function
- Public Procurement
- The diversity of the operation of procurement in the Community
- All facets of the EU procurement procedures and implementation modalities, including rules and guidelines applicable to Programme Estimates and Grants
- CARICOM’s Guidelines and Procedure Manual (GPM) and Certification
- Microsoft Office Applications (Excel, Word, Access and PowerPoint)
In addition, the incumbent must also possess the following:
- A high level of individual initiative, planning and good judgment
- Resourcefulness, initiative and ability to meet tight deadlines
- The ability to maintain confidentiality and handle sensitive issues
- The ability to focus on impacts and results
- Attention to details
- Personal integrity and excellent communication skills, both orally and in writing to deal effectively with external stakeholders and staff
- Strong decision making and analytical skills
DUTIES AND RESPONSIBILITIES
Under the direction of the Programme Manager, Procurement the Procurement Specialist will be required to:
- INTERACT with stakeholders and PROVIDE support in the preparation of the Annual Procurement Plan for 11th EDF project activities;
- COORDINATE and SUPPORT the execution of the procurement plans for the 11th EDF project in accordance with the approved procurement guidelines and procedures;
- PREPARE tender documentation for launching tenders for consultancies, goods and services;
- PROVIDE assistance to staff in matters regarding procurement, generally in the application of the relevant procurement guidelines and procedures;
- ENSURE timely publication of procurement notices when required;
- INTERACT with Technical Officers and other staff members to assist in the preparation of 11th EDF Terms of References and Technical Specifications;
- INITIATE and COORDINATE the 11th EDF procurement process for any procurement activity, and PROVIDE support in the development of shortlists of consultants, suppliers and contractors where necessary;
- COORDINATE Tender opening and evaluation processes;
- DESPATCH “No Objection” requests to the EU, where necessary;
- MONITOR and ENSURE timely responses to procurement questions and queries raised by Donors or Tenderers;
- CONDUCT 11th EDF pre-tender meetings and site visits when required;
- ARRANGE the negotiation process for consultants, where necessary;
- PROVIDE support in the preparation of the final contracts and ENSURE timely distribution of all relevant procurement and contract documents to all stakeholders;
- SUPERVISE assigned procurement staff;
- MAINTAIN 11th EDF Vendors and Consultants Database;
- PREPARE Procurement Reports;
- ENSURE proper record keeping and filing of all procurement records; and
- CONTRIBUTE to a positive image of the CARICOM Secretariat, at all times, in keeping with its core values.
In addition to the Activities outlined above, the incumbent is expected to perform other related duties as assigned.
EMOLUMENTS AND BENEFITS
An attractive remuneration package will be offered.
On assumption of duty in Guyana, the officer shall be paid a settlement grant in respect of self, his or her spouse and each eligible child or other approved dependent. The number of dependents eligible for Settlement Grant shall not exceed six (6) persons.
RECRUITMENT AND APPOINTMENT
Appointment may be on contract or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such regulations, rules, orders and instructions as exist and as may be introduced from time to time in respect of service with the Secretariat.
An officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the officer, spouse and children (provided they are below the age of eighteen years, unmarried and dependent on the officer) and for such other dependents not exceeding two as may be approved by the Secretary-General, provided that the number of children and other dependents does not exceed six (6) in all.
In addition to passages, the officer will be granted the following transportation allowances:
- ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 1250 cubic feet, plus a motor car (if the officer already owns one);
- the cost of transporting baggage, personal and household effects from the home of the officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and
- the cost of packing and crating personal and household effects.
The officer will be eligible for the grant of vacation leave at the rate of twenty (20) working days a year and a leave grant after every twelve months of service in respect of the officer, spouse and up to two dependent children.
PRIVILEGES AND IMMUNITIES
The officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana.
GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE
Subject to your acceptance by the Secretariat’s insurance carrier, Sagicor Life Inc., the officer will be required to participate in the Secretariat’s group health and group life and accident insurance schemes. With respect to the health scheme, the officer will contribute fifty per cent of the premium. The life and accident insurance scheme is non-contributory.
An officer on contract shall, subject to his/her services being satisfactory and having completed at least six (6) months of the contractual term of employment be eligible for the payment of a gratuity. The gratuity shall be at the rate of twenty per cent of the officer’s basic salary, calculated for each day of completed service and shall be payable at the end of the officer’s contractual period (including for this purpose any period of extension or approved leave). Where the appointment is on secondment, the Secretariat will pay to the officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent of the pensionable salary normally payable to the officer by that employer so as to maintain the pensionable status of the officer in the substantive employment.
The CARICOM Secretariat is improving its recruitment system. To facilitate this transition, applicants must create a profile by accessing the CARICOM Secretariat’s Employment Portal. The link can be accessed from the CARICOM Secretariat’s Website – www.caricom.org under the "Work With Us" tab.
In addition, applications in English Language with full curriculum vitae details, including nationality, date of birth, work experience, educational qualifications, summary of professional skills and/or expertise, language proficiency, list of professional publications, coordinates (including email addresses) of three referees (at least two of whom must be familiar with the applicant’s work), and other relevant information, should be addressed to:
Human Resource Management
Caribbean Community Secretariat
Turkeyen, Greater Georgetown, Guyana