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11 Jan 2018

Procurement Specialist, Procurement Unit

Closing Date: Sun, 28 Jan 2018
QUALIFICATIONS AND EXPERIENCE
 
Candidates should possess at least a Bachelor’s Degree in Procurement, Business Administration, Public Administration or a related discipline plus five (5) years’ of relevant and equivalent level experience working in one or more of the following:
 
□ International organisations
□ Regional Organisations
□ Public Service
□ Large Private Sector Organisations
 
In addition, the incumbent should possess:
 
□ A high level of individual initiative, planning and good judgment. 
□ Demonstrated ability to make judgment calls and decisions with respect to EU procurement activities. 
□ Demonstrates resourcefulness, initiative and ability to meet tight deadlines.
□ Ability to maintain confidentiality and handle sensitive issues.
□ A forward-thinking professional, recognizing the value of diversity in the operation of Procurement in the Community. 
□ The ability to focus on impact and results.
□ Concentration, accuracy and attention to details are required. 
□ Knowledge of all facets of the EU procurement procedures and implementation modalities, including rules and guidelines applicable to Programme Estimates and Grants. 
□ Personal integrity and excellent communication skills, both orally and in writing to deal effectively with external stakeholders and staff.
□ Strong decision making and analytical skills.
□ Familiarity with CARICOM’s procurement Guidelines and Procedure Manual (GPM).
 
Professional qualification in Procurement, logistics and supply chain management would be advantageous.  
 
DUTIES AND RESPONSIBILITIES
 
Under the direction of the Programme Manager, Procurement Unit, the Procurement Specialist will be required to:
 
(a) INTERACT with stakeholders and PROVIDE support in the preparation of Annual Procurement Plans for the 10th EDF and other assigned projects;
 
(b) COORDINATE and SUPPORT the execution of the procurement plans for the 10th EDF and other assigned projects funded by the European Community, in accordance with the Secretariat’s and the European Community  approved procurement guidelines and procedures;
 
(c) PROVIDE assistance to staff in matters regarding procurement generally in the application of the relevant procurement guidelines and procedures;
 
(d) ENSURE timely publication of procurement notices when required;
 
(e) INTERACT with Technical Officers and other staff members to assist in the preparation of Terms of References and Technical Specifications;
 
(f) INITIATE and COORDINATE the procurement process for any procurement method, and PROVIDE support in the development of short lists of consultants, suppliers and contractors where necessary;
 
(g) COORDINATE tender opening and TENDER evaluation processes;
 
(h) DISPATCH “No Objection” requests to the European Community;
 
(i) MONITOR and ENSURE timely responses to procurement questions and clarifications raised by donors;
 
(j) CONDUCT pre-tender meetings and site visits when required;
 
(k) ARRANGE the negotiation process for consultants, where necessary;
 
(l) PROVIDE support in the preparation of the final contracts, and ENSURE timely distribution of all relevant procurement and contract documents to all stakeholders;
 
(m) SUPERVISE assigned procurement staff;
 
(n) ESTABLISH and MAINTAIN Vendors and Consultants Database;
 
(o) PREPARE Procurement Reports; and
 
(p) ENSURE proper record keeping and filing of all procurement records.
 
In addition to the Results and Activities outlined above, the incumbent is expected to perform other related duties as assigned. 


Note: Applications should be sent to applnhrm@Caricom.org